NCHU Brief Guide for Internal Nomination of Exchange Students to Study Abroad

(attending the spring semester 2019/2020)

The nomination is subject to the regulation of “Regulations for nominating NCHU outbound exchange stundents to the partner institutions in foreign countries and Mainland China (revised and approved on 22 June 2017)”.

I. Purpose

To expand student’s learning scopes and global vision, we select excellent students to study at partner universities in foreign countries or Mainland China for one semester.

 

II. Exchange Term

The spring semester, 2020 (commencing around February 2020)※ Application dates: 20th Feb. 2019 ~ 20th Mar. 2019
※ The students registered at NCHU can apply for oversea exchange program two times at most within the same degree system (ex. Bachelor, Master, or Doctoral Program) can apply for twice at most. Each exchange is limited to one semester.


III. Information and student quota of partner institutions

The exchange opportunities offered by the overseas partner universities with Student Exchange Agreement with NCHU --- List of Quota from Partner Universities (updating now)  and List of Quota from Mainland China Partner Universities (updating now) .

 

IV. Applicant’s qualification

The applicant must meet the following conditions:

1. NCHU degree seeking students (including Further Study Program students): Application by freshman of Bachelor program is limited to spring semester only. Sophomore (and above) of Bachelor program, 1st year student of Master program (and above) and 1st year student of Doctoral program (and above) can submit the application through nomination by the Department or Graduate Institutes.

2. Average score of all semesters must be at least 60  for the students of Bachelor program.

3. The applicants must be excellent in foreign languages (except for those applying exchange at Mainland China) and meet the criteria of partner universities.

If the partner universities do not have specific requirement for language proficiency, or its standard below NCHU's standard, the exchange students have to meet one of the following NCHU's standard. 

  • English-speaking countries: (for other languages speaking countries, it is subject to their own language test standards or their test standards of English-speaking countries.)
  Tests

Scores

TOFEL iBT

Above 69

IELTS

Above 5.5

TOEIC

Above 670

 

 

V. Registration Procedures

Two steps:

Step 1: Finish online application during : 20th Feb. 2019~ 20th Mar. 2019 (Online system opens from 20th Feb.10:00 to 20th Mar. 17:00)
Step 2: Submit the hard copy to OIA during office hours (08:30-12:00 and 13:30-17:00) during  20th Feb. 2019~ 20th Mar. 2019.

It’s necessary to complete both steps. Note the deadline for submitting the documents. Overdue submission or incomplete application (either online or hard copy) is unacceptable.

 

VI. Required documents:

  • For online registration, please fill out your personal information (including name, phone number, military status, grade and department, academic performance for all semesters, test result of language proficiency and the order of choice for the overseas partner universities, etc.)
  • Written documents required:
No.

Documents

More details

1

Exchange Student Application Form

(Exchange Student Application Form odt. file)

This step is to verify that you are approved and reviewed by your department.

* Fill out the name of countries, partner universities, departments, and exchange term.
* You can choose partner universities in both foreign countries and Mainland China, max. 5 for each (e.g., 5 universities in foreign countries, and another 5 in Mainland China.)

2

Academic transcript of all semesters

* Chinese version of the transcript can be applied at the Division of Registration, Office of Academic Affairs, or by using the academic transcript auto printing machine.
* Transfer students without NCHU academic transcript have to provide the transcript of all semesters from the former institution.
* First-year graduate students, NCHU academic transcript have to provide the full transcript of his/her Bachelor program.

3

Ranking Certificate

* The Certificate can be applied at the Division of Registration, Office of Academic Affairs, or by using the academic transcript auto printing machine.

* Second-year Master students have to provide the first-year ranking certificate.

4

2 recommendation  letters from teachers

2 recommendation letters from teachers (odt. file)

Recommendation letters may be written in either English or Chinese, and should be prepared using the form provided by NCHU OIA. Recommenders must be the faculty of NCHU. At least one of the recommendation letters for Master student should be obtained from his/her advisor (those without an advisor can obtain the letter from the head of graduate institute).

It is unnecessary to upload the recommendation letters to the online system. The student is not allowed to open the sealed recommendation letters!!!!

5

English autobiography

There is no specific format. At most two A4 pages. If only applying to study in Mainland China, either English or Chinese autobiography is acceptable.

6

Study plan in English

There is no specific format. At most two A4 pages.

If you have more than one choice, target the study plan for your 1st choice.

If only aoolying to study in Mainland China, either Chinese or English study plan is acceptable.

7

Parental Consent

(Parental Consent odt file)

Only Parental Consent for your 1st choice university is required. If you are nominated to another choice university instead, please submit a new consent signed by your legal representative / parent. It is unnecessary to upload the consent to the online system, but a hardcopy of the certificate is required!!!!

8

Certificate of language proficiency

* The certificate must be issued within recent 2 years, and the score has to meet  NCHU's standard.
* To study in Mainland China, this certificate is not required.
* If you cannot get the original copy of language test result, you may use the printout from the website as a temporary proof. After receiving the original copy, please submit its photocopy to us.

* CEFR synopsis

Complete and submit above documents to your department for review. After being recommended by the department and receiving the stamped approval documents, submit the scanned copy to complete the online application, and the official hard copy to OIA. Do not bind them or add a cover.

 

VII. Evaluation

1. A comprehensive assessment will be made according to the applicant’s academic performance(the transcript), language proficiency, autobiography, study plan, letters of recommendation, etc.

2. Selection for the partner university to study will be determined by the ranking of the overall evaluation score based on the submitted documents.

 

VIII. Results Announcement

1. The nomination results will be posted on the website of OIA in June 2019 at latest.

2. The nominated student should reply the decision form online, and submit the hard copy of admission confirmation letter (signed by self) before the announced deadline.

 

IX. Scholarships

The nominated students may apply  for scholarships or grants from various organizations, as listed on the OIA website. The student who intends to apply for a scholarship must submit the application form along with the exchange application before 17:00 15th Mar. 2019 at the latest.(The application document should include the academic transcript and ranking certificate of all semesters, including the fall semester of 2018.)

The relevant notice will be posted. The scholarships offered by other organizations, such as the short-term exchange student scholarship offered by Japan-Taiwan Exchange Association and the scholarships offered by the partner universities, will be posted on the website of OIA.
 

X. Miscellaneous provisions

1. The nominated student is not guaranteed to get the admission from the partner universities, and has to wait for their decision and admission. If the student cannot pass their review, he/she will be disqualified, and is not allowed to request for a new placement to any other universities.

2. The nominated student is not permitted to delay his/her enrollment to next academic year or request for reserving his/her qualification. If the nominated student cannot go to the partner universities on time, his/her qualification will be cancelled immediately.

3. OIA reserves the right to rearrange a placement for the nominated student to study in another university depending on the request from or special conditions of the partner universities. 

 

XI. Notice to the exchange students

1.  The exchange student must complete all the necessary application procedures before the deadline s provided by the partner university. If you have to send any documents to the partner university, please deliver them to OIA for international shipping at least two weeks prior to the announced deadline. 

2. Once you receive the acceptance letter for enrollment, please apply for your visa as soon as possible. For visa related issues, please contact the related administrative  office of the visa issuing country in Taiwan.

3. The draftee student is required to visit OIA webpage “Application Procedures and the Forms for Exchange Students” to download the form “List of Draftees Dispatched for Public Affairs or Nominated Exchange Students”, and carefully read the “Guideline for Exit of Draftee”. Draftee student should e-mail the required documents to the coordinator of Military Instructor Office, and contact the coordinator actively for relevant issues.

4. As an exchange student, you may personal social or exchange activities with classmates for daily necessities. NCHU OIA will not interfere such activities. Please protect your own rights and interest.

 

XII. Duties of exchange student

1. An exchange student is still responsible for completion of enrollment at NCHU by paying the tuition and fees.

2. During the exchange period, the exchange student is not be required to select any courses in NCHU, except that the Master’s degree student has to select the course “Master’s Thesis” . The exchange student must take courses equivalent to NCHU's 6 credits (108 studying hours)  during the exchange period. If the partner university has a maximum credit limit, the exchange student must follow its rules. In general, there is no specific limitation on selection courses except for the courses that are subject to special conditions.  * The courses which are approved for exemption by the home department (institute or degree program) will appear on student’s academic transcript (even if the  credit is 0).

3. Upon completing the registration procedures at partner university, the exchange student will be treated as the partner university's student. He/She is required to obey all university rules and cannot damage the reputation of either the partner university or NCHU.

4. The exchange student must submit an Exchange Student’s Report of Arrival within two weeks after arrival at the partner university and return to Taiwan.

5. During the exchange period, the exchange student should keep contact with OIA and always watch for his/her own safety.  

6. The exchange student must submit a learning report within two months after returning to Taiwan. NCHU OIA has right to use the learning report on OIA website and relevant promotion without obtaining students’ consent.

7. Before graduation, the student who finished the exchange program has to fulfill the duty to assist and guide other NCHU students, and provide them with relative consultation service and necessary information about the exchange student program.

8. After his/her return to Taiwan, the exchange student is required to participate in relevant promotion activities (for instance, the international week activity) for at least 3 hours.